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How Much Does a Digital Copier Cost?

Last Updated: December 09, 2021

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If your business is shopping for new copiers and deciding whether to buy an analog or digital machine, you can end the debate. Digital copiers offer many more features than their analog counterparts and with minimal price differences between the two it just doesn't make sense to buy an analog copier. While some workers may prefer to stick with an analog because of familiarity, with a bit of training anyone can learn how to use a digital copy machine. Once they do, they'll wonder how the office ever functioned without one. This buying guide highlights why a digital copier is right for your office, offers buying tips, and provides pricing information.

The Advantages of Using a Digital Copier #

Compared to analog copiers, digital copy machines are much more valuable business machines. Some of the benefits of using a digital copier include:

  • Greater functionality: Digital office copiers can not only make copies but also perform the functions of a scanner, network printer, and fax machine. You can also easily store documents by scanning them to CD or DVD.
  • Fewer repairs: The image of a frustrated employee battling with a copy machine may not be completely a thing of the past but because digital copiers have fewer moving parts, they experience fewer breakdowns, and require less maintenance.
  • Less space, less noise: The advanced technology of digital copiers allows them to perform the work of many machines, thereby taking up minimal office space. Their low noise output also makes them unobtrusive.
  • Better image quality: When it comes to creating stunning documents, digital copier machines are once again king, especially when it comes to reproducing fine lines, colors, and photographs.
  • More efficient: Digital copiers are faster and when properly equipped, allow employees to print complex documents right from their desks. In addition, once a digital copier scans a document it is saved in the machine's memory and can be reproduced countless times. These features save workers' time and ultimately save your company money.

Digital Copier Buying Tips #

Buying a new digital copier is a big investment. To make sure you get the machine that's right for your business, follow these steps.

  • Consider your needs: To avoid buying too much or too little thoroughly evaluate what you need a digital copier to do. For example, do you only need copying capability, or do you also need a machine that can print, scan, and fax? Do you need to print color? What are your print volume and speed requirements?
  • Look beyond the sticker price: A bare bones price doesn't always mean the best deal. As with any product you get what you pay for with a digital copier machine. A more expensive product may cost more now, but it will hold up better in the long run. Also don't forget to factor in the potential growth of your business so you can use the same machine for years to come.
  • Choose a quality supplier: A digital copier printer is only as good as the supplier that backs it up. Customer service means being there before and after the sale as even quality machines can experience problems from time to time. Make sure your supplier has a fast turnaround time on copier repair requests and has the right parts for your machine in stock.

Digital Copier Sample Costs #

If you're ready to add the power and performance of a digital multifunction copier to your office, use the pricing information below to get a better idea of how much you can expect to pay.

  • Digital copiers can cost anywhere from around $1,000 to $100,000 and up. Performance is the main pricing factor, measured in both speed (pages per minuteā€”ppm) and total monthly copy volume.
  • A machine with speeds of 20 ppm and a monthly volume of roughly 10,000 copies costs approximately $1,000 to $2,000.
  • Digital copiers capable of 21-35 ppm and a higher monthly volume may cost around $2,500 to $10,000.
  • You might pay as much as $40,000 or more for a high volume machine with speeds of 36-56 ppm or faster.
  • Copiers designed for very large or high volume businesses (around 500,000 to 750,000+ copies per month), with speeds over 100 ppm, can cost over $100,000.
  • Based on actual prices paid by business nationwide, the average cost for a new digital copier is around $5,000 to $7,500.
  • Additional costs might include installation, training, and network setup (approximately $250 to $500 combined) and a service contract paid either monthly (maybe around $40 to $100) or by copy (anywhere from around $.01 to $.1 cent per page depending on the contract).

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